Partner with a sucessful procurement team
Our experience has shown us that your needs will be unique. To meet those needs effectively we have developed an approach that is tailored to you.
We are proud to say that we have successfully worked with hundreds of organisations using our methods. We continue to improve on it though, so that you are certain to get the best service possible.
Procurement Consultancy
We are proud to have helped scores of organisations like yours in their procurement projects.
- Assistance with tender competitions following best practice (in line with Government circulars, national regulations and EU directives)
- Providing information to your procurement team on best practice
- Management of complex and EU Level procurement projects with your team
- Choosing the most appropriate procurement route with your team
- Help with preparing and issuing tender documentation
- Management of the tender process from initiation to the awarding of contract/s.
- Specification development for tenders
- Publishing of tender documents on eTenders, OJEU websites etc
- Administration of the procurement process – including liaison with suppliers, dealing with tender clarifications
- Evaluation of tenders – co-ordinating tender evaluation meetings and supplier selection as well as communication with suppliers
- Completion of an Article 84(1) Procurement Process Report
- Advise on how to get the most out of the successful contract, e.g. guidance on service level agreements, key deliverables, milestone plans and performance reviews
- Audit of contracts to ensure compliance with terms and conditions, after the supplier has been selected.
- Liaison with other consultants and auditors
- Advice on best practice record keeping for possible audits
- Providing presentations and reports for management and board meetings as needed
- Knowledge and skill transfer to your team – we document the whole process so that you can follow it for future similar tender processes
- We will attend status meetings and report on progress as needed
- We will be available to you for face to face meetings during the tender process.
The Keystone Procurement Process
Our Six Step Service Blueprint
1. Analysis
An in-depth examination of your position. Requirement triggers, organisation maturity, competencies and capabilities
2. Understanding
Interrogation of the requirements you and your organisation has – exactly what you need and how
3. Guiding
Clear directions to you and your stakeholders on the rules, regulations and directives pertaining to your project
4. Structure
Development of options on your particular tender plans which may include presentations by suppliers, market consultations and technical dialogues
5. Design
Collaborate with stakeholders to design tender request documents tailored to maximise the impact of your procurement activities
6. Navigate
We manage the tendering process including clarifications and advise on evaluation and selection
Underpinning our process
Safeguarding
Guidance on reporting obligations including consequences and risk management and avoidance
Knowledge Transfer
Training and mentoring on contract management and procurement techniques developing valuable skills in-house
Support By Your Side
We manage the procurement process and stakeholder relationships so that everyone is always up to speed on progress, pitfalls are pre-empted and avoided and success levels are maximised